Privacy Policy

1. Introduction

Hungarian Event Planners Korlátolt Felel?sség? Társaság (Hungarian Event Planners Kft.), operating as Event Planning Hungary and ProposeInBudapest, is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and Hungarian data protection laws.

Data Controller:
• Company Name: Hungarian Event Planners Kft.
• Registration Number: 01-09-448618
• Tax Number: 32902011-1-42
• Address: 1174 Budapest, Aranykoszorú köz 6. D. ép. 2. ajtó, Hungary
• Email: info@eventplanninghungary.hu
• Website: www.eventplanninghungary.com

2. What Personal Data We Collect

2.1 Information You Provide to Us

When you contact us or book our services, we may collect:

• Contact Information: Name, email address, phone number, mailing address
• Event Details: Event date, location preferences, event type, guest count, special requests
• Financial Information: Payment details (processed securely through third-party payment providers)
• Communication Records: Emails, messages, and other correspondence
• Identity Information: For contract purposes and legal requirements

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect:

• Technical Data: IP address, browser type, device information, operating system
• Usage Data: Pages visited, time spent on pages, referring website, clickstream data
• Cookies: See Section 8 for details on cookie usage

2.3 Photos and Videos

With your explicit written consent documented in our Service Agreement, we may collect photographs and videos from your event for marketing and promotional purposes. You have the right to decline this at any time.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

3.1 Service Delivery

• To provide event planning services as per your contract
• To communicate with you about your event
• To coordinate with vendors and venues
• To process payments

3.2 Legal Obligations

• To comply with accounting and tax requirements
• To maintain contracts and legal documentation
• To comply with Hungarian and EU laws

3.3 Marketing (With Your Consent)

• To send promotional emails about our services (only if you opt-in)
• To use event photos/videos for marketing (only with written consent)
• To improve our services based on feedback

3.4 Website Improvement

• To analyze website usage and improve user experience
• To troubleshoot technical issues
• To enhance website security

4. Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

• Contract Performance: Processing necessary to fulfill our service agreement with you
• Legal Obligation: Processing required to comply with tax, accounting, and legal requirements
• Consent: Processing for marketing purposes, photo/video usage (you can withdraw consent at any time)
• Legitimate Interest: Processing for business administration, fraud prevention, and service improvement

5. How We Share Your Data

We do not sell your personal data. We may share your information with:

5.1 Service Providers

• Payment Processors: Wise, Granit Bank (for secure payment processing)
• Event Vendors: Photographers, caterers, venues (only information necessary for your event)
• Website Hosting: WordPress.com (for website operation)
• Email Services: For sending communications

5.2 Legal Requirements

We may disclose your information if required by law, legal process, or government request, or to protect our rights, property, or safety.

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal data may be transferred to the new owner with appropriate safeguards.

6. How Long We Keep Your Data

We retain your personal data only as long as necessary:

• Contract Data: 8 years from contract end (Hungarian accounting law requirement)
• Financial Records: 8 years (tax and accounting requirements)
• Marketing Consent: Until you withdraw consent or 3 years of inactivity
• Website Analytics: 26 months maximum
• Photos/Videos: Until you request removal (if consent was given)

After retention periods expire, we securely delete or anonymize your personal data.

7. Your Rights Under GDPR

Under the General Data Protection Regulation, you have the following rights:

7.1 Right of Access

You have the right to request a copy of all personal data we hold about you.

7.2 Right to Rectification

You can request correction of inaccurate or incomplete personal data.

7.3 Right to Erasure („Right to be Forgotten”)

You can request deletion of your personal data, subject to legal retention requirements (e.g., accounting records must be kept for 8 years).

7.4 Right to Restrict Processing

You can request that we limit how we use your data.

7.5 Right to Data Portability

You can request your data in a structured, commonly used format to transfer to another service provider.

7.6 Right to Object

You can object to processing based on legitimate interests or for marketing purposes.

7.7 Right to Withdraw Consent

Where processing is based on consent, you can withdraw it at any time without affecting prior processing.

7.8 Right to Lodge a Complaint

You have the right to file a complaint with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH) at naih.hu.

8. Cookies and Tracking Technologies

8.1 What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us improve your experience and understand how you use our site.

8.2 Types of Cookies We Use

• Essential Cookies: Required for website functionality (e.g., session management)
• Analytics Cookies: Help us understand how visitors use our website (e.g., WordPress analytics)
• Preference Cookies: Remember your settings and preferences

8.3 Managing Cookies

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

9. How We Protect Your Data

We implement appropriate technical and organizational measures to protect your personal data:

• Encryption: SSL/TLS encryption for data transmission
• Secure Storage: Data stored on secure servers with access controls
• Limited Access: Only authorized personnel can access personal data
• Regular Backups: Data backed up securely to prevent loss
• Secure Payment Processing: We do not store full payment card details

While we strive to protect your data, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to maintaining industry-standard protections.

10. International Data Transfers

Your data is primarily stored and processed within the European Union. If we transfer data outside the EU (e.g., to cloud service providers), we ensure:

• The transfer is to a country with adequate data protection (EU adequacy decision)
• Standard Contractual Clauses (SCCs) are in place
• Service providers comply with GDPR requirements

11. Children’s Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children under 16. If you believe we have collected data from a child, please contact us immediately, and we will delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a new „Last Updated” date. For significant changes, we will notify you via email if we have your contact information.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your data.

13. Contact Us

If you have any questions about this Privacy Policy, your personal data, or wish to exercise your rights, please contact us:

Hungarian Event Planners Kft.
? 1174 Budapest, Aranykoszorú köz 6. D. ép. 2. ajtó, Hungary
? Email: info@eventplanninghungary.hu
? Website: www.eventplanninghungary.com

We are committed to responding to all inquiries within 30 days.